Business Case Study Archive

WHITE PAPER: Dealing with our Aging and Deteriorating Microfilm Collections

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At The Crowley Company, we’re seeing an increased number of requests for services regarding aging microfilm collections. The requests range from inventory assessment to digitization to image hosting. This uptick in requests – a trend, in my opinion – brings with it the need to understand the history of microfilm and how and why today’s collections may be in peril.

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Archival Digitization of 40 Million Cards

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Crowley Imaging recently completed a high-volume, on-site digitization project scanning nearly 40 million archival documents in just under four years using InoTec 400-series document scanners. Known for their 24/7 daily duty work cycles, high throughput and low maintenance requirements, the InoTec document scanners are generally considered a tool for records managers, service bureaus and health care systems.

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The Life Photo Archive Sees the Light of Day via Crowley Imaging

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Known as LIFE’s Photo Archive, the project is a digitization of the historic photographic images taken for LIFE magazine, which printed from 1936 to 1972 and again from 1978 to 2000. The collection includes color and black and white negatives, transparencies, reflective prints and other photographic material.

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Crowley Imaging Helps Carroll County Remember the Times With Microfilm Preservation

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For more than a century, the Carroll County Times has been covering local Maryland news while staying current with state, national and global issues, evolving to meet the needs of an increasingly diverse and active community. Founded in 1911 as simply the Times, the paper was published weekly by the son of a prominent department store owner in Westminster, Md.

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Smithsonian Institution’s Archives of American Art

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Providing maximum access to the collections was – and is – key to achieving AAA’s goal of becoming the premier resource on art history for researchers, historians and the public. Richardson and Fleischman could never have imagined the advent of the internet and its power to connect people and information across the world.

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Bound Book and Microfilm Scanning for Presidential Libraries

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Among numerous prestigious organizations, Crowley Imaging has had the privilege to digitize collections from several Presidential libraries. Two recent projects encompassed the digitization of papers from the estates of Presidents Washington and Franklin Delano Roosevelt.

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Digitized Records of the Unitarian Universalist Service Committee

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In July 2006, Fran O’Donnell and the Andover-Harvard Theological Library (AHTL) received a letter from the United States Holocaust Memorial Museum (the Museum) asking to explore the possibility of digitizing and microfilming the records of the Unitarian and Universalist Service Committees archived at Harvard Divinity School.

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Maryland Historical Society

A generous grant from the Charles Edward Hilgenberg Fund of the Baltimore Community Foundation and the support of Mr. John Hilgenberg and family allowed the Maryland Historical Society (MDHS) the opportunity to digitize their collection of Der Deutsche Correspondent – a German-language newspaper in print from 1841 through 1918.

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Daughters of the American Revolution

In 2000, the DAR embarked on an ambitious and vital plan to preserve these membership applications for future generations of members and researchers. Working closely with the Crowley service bureau, DAR researched the best approach to preservation and developed a plan to create a set of digital images and microfiche for each application.

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Society for the Preservation of Hebrew Books

A not-for-profit 501(c)(3) organization, Hebrewbooks.org was founded in order to preserve old Hebrew books and related scholarship that are out of print and/or circulation. Since 2006, Crowley Imaging has scanned more than 11,000 volumes of rare and out-of-print works which were in danger of being lost, destroyed or which were simply disintegrating due to the passage of time.

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SmallTownPapers, Inc

Robinson Newspapers is in the process of working with SmallTownPapers to digitize a portion of its archives dating back more than 80 years.

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Chancery Records Index

The reformatted images—whether digital scans or microfilm—can be viewed at the Library of Virginia, at the circuit court clerk’s office or, in the case of digital images, from any internet-connected computer.

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WHITE PAPER: Dealing with our Aging and Deteriorating Microfilm Collections

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At The Crowley Company, we’re seeing an increased number of requests for services regarding aging microfilm collections. The requests range from inventory assessment to digitization to image hosting. This uptick in requests – a trend, in my opinion – brings with it the need to understand the history of microfilm and how and why today’s collections may be in peril.

Read Study »

Bound contracts integrated into the digital inbox: Sparkasse LeerWittmund in Lower Saxony leverages the advantages of the overhead scanner

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(case study and translation courtesy of Zeutschel GmbH)

The groundwork for integrated digital processing was initiated internally several years ago. “Continuous optimization and investment in innovative technologies means we have been able to drastically reduce the amount of paper documents our staff handles on a day-to-day basis,” says Fokko Schwab, a member …

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Danish Newspapers Travel the Globe Without Leaving Home

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From 2012 through 2017 over 32 million microfilmed newspaper images will have been transported from Denmark … to be digitized in Germany … on scanners made in the USA … and processed in India … while never leaving Europe.

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Boston Symphony Orchestra Uses Leading-Edge UScan+ Technology

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The BSO team worked with BizTech Solutions who provided pre-sales expertise to assist them in defining requirements and understanding currently available technology in the micrographic marketplace. The BSO team ultimately selected the UScan+ Universal Film Scanner from Wicks and Wilson to handle the archive access.

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Preserving the History of an Iconic American Leader

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The PAL conversion project began at the Springfield, Ill. headquarters, but soon moved to NARA in College Park, Md., which held many project-relative images.

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WHITE PAPER: Delivering Consistent Quality Images with Mekel Technology Microfilm Scanners by Bob Zagami

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In an era where many practitioners of today’s digital imaging technologies have never experienced microfilm, it may seem archaic to discuss bringing microform images back to life. The fact is that there are billions of images stored on microform.

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Image Processing at Ancestry.com: Tech Roots Blog Post Synopsis

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The world’s largest online family history resource,” is renowned for its ability to help others uncover their heritage by providing access to historical records such as census reports, photographs, marriage records, newspaper articles and more. In this synopsis of a six-part series posted on Tech Roots Blog, Ancestry.com senior software development manager Michael Murdock breaks down the organization’s Image Processing Pipeline (IPP) – i.e. how original genealogical records become online digital files.

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Smithsonian Institution’s Archives of American Art

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Providing maximum access to the collections was – and is – key to achieving AAA’s goal of becoming the premier resource on art history for researchers, historians and the public. Richardson and Fleischman could never have imagined the advent of the internet and its power to connect people and information across the world.

Read Study »

U.S. National Archives & Records Administration

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In 2004, NARA Preservation and Imaging Specialist, Steven Puglia, along with Jeffrey Reed and Erin Rhodes, authored “Technical Guidelines for Digitizing Archival Materials for Electronic Access: Creation of Production Master Files – Raster Images.” This guideline, an update to an earlier document, intended to provide a technical foundation and standardization for digitization activities.

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One Man. One Machine. 26 Million+ Newspaper Images

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A retired manufacturing engineer, Tom Tryniski devotes his time to digitizing historical newspaper from microfilm using a Wicks and Wilson Scanstation production-level microfilm scanner. This may be a one-man operation, but in the past 15 years, he has scanned an astonishing 26 million+ pages of newspaper.

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UScan Digitizes Engineering Data, Corporate Archives of Major Food Producer

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A leading U.S. food producer recently purchased a UScan microform scanner, designed by The Crowley Company’s Wicks and Wilson division, to help retrieve and archive key engineering drawings. These documents, some decades old, were created to build and maintain custom-designed processing equipment that is still in use today.

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InoTec Document Scanners Help to Improve Administrative Efficiency, Patient Treatment through Digitization

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In 2008, St. Mary’s Hospital of Gelsenkirchen joined with St. Mary’s of Buer to become part St. Augustine Gelsenkirchen GmbH. With the merging came an opportunity to streamline and improve records management. As of 2011, the hospitals had ten InoTec 4 x 2-series SCAMAX® scanners in place with plans to implement future units.

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The National Library of the Netherlands in The Hague Digitizes Newspapers

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The project of the Royal Library is remarkable in its scope. The newspapers date back to the early 17th century, many printed on paper that threatens to fall apart. But it is the sheer volume that is staggering. More than 8 million pages of Dutch newspapers spanning 400 years, from the Library’s historical collection, must be digitised by 2011 and made accessible to the public via a web portal.

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Wyoming State Engineers Office

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This brochure is intended to illustrate the many benefits of an Electronic Document Management System (EDMS) utilizing the combined resources of The Crowley Company, a world leader in commercial imaging solutions, and enChoice, a premier software developer and solution provider. This synergism resulted in a very impressive EDMS installation recently implemented at the Wyoming State Engineers Office (SEO) in Cheyenne, WY.

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University Library of Regensburg Equips Reading Rooms with Modern Scanning Systems

For its students, the University Library of Regensburg has 16 zeta Comfort overhead scanners by Zeutschel which may be used for copying purposes free of charge. “The aim”, says Dr. Rafael Ball, director of the library, “is the provision of high-quality and seamless information”.

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Zeutschel Bookcopies Ease Student and Faculty Research While Encouraging Green Practice and Economy

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With almost 34,000 students pursuing higher education in 2010, a North Carolina university has changed the way students “hit the books” with the purchase of seven Zeutschel overhead book copiers.

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Detailed Case Studies

Engraving of the Birmingham Banking Company head office. Image courtesy of HSBC Archives.

The following detailed case studies show how companies are using their archives creatively to support a range of business activity. Please contact the Business Archives Advice Manager at The National Archives if you have a case study you would like to publish on this site:

asd@nationalarchives.gsi.gov.uk telephone 020 8392 5270.

A Touch of Glass (John Lewis Partnership)
Corporate identity; Corporate responsibility; Innovation

City of Steel (Corus plc)
Corporate responsibility

Headline News (BBC)
Evidence and management information

History Wall (HSBC)
Corporate identity; Brand knowledge and marketing; Employee induction and engagement

London Fashion Week (Coutts & Co) *NEW*
Brand knowledge and marketing

Men-only Floral Print (John Lewis Partnership)
Innovation; Brand knowledge and marketing

New Formula for Beauty (Boots the Chemists)
Innovation; Brand knowledge and marketing

Picture of Health (BT)
Brand knowledge and marketing

Re-telling an Old Story (Boots The Chemists)
Employee recruitment and engagement; Corporate identity

Valuing our Past (Lloyds Banking Group)
Colleague advocacy and engagement; Corporate identity.

Whisky Galore (Diageo)
Brand knowledge and marketing

Word Power (Bogle-L'Ouverture Publications)
Corporate identity; Corporate responsibility



Managing your business's archives

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