Use This Cover Letter Template to Apply for a Job
Template to Use When Writing a Cover Letter for a Job
A cover letter is an important part of almost any job application. Hiring managers have certain expectations when it comes to both the details included within a cover letter and how the letter is organized.
The following cover letter template lists the information you need to include in the cover letter you submit with your resume. Use the template as a guideline to create customized cover letters to send to employers.
Read below for tips on how to use a cover letter template, and then use the cover letter template below.
Tips for Using a Cover Letter Template
A cover letter template helps you with the layout of your letter. Templates also show you what elements you need to include in your letter, such as introductions and body paragraphs.
You should use a template as a starting point for your own cover letter. However, you should always customize your letter. Change any of the elements of the template to fit your own needs. For example, if a letter template only has one body paragraph, but you want to include two, you should do so.
Along with using a cover letter template, you might also review cover letter samples and read advice on how to format a cover letter to get ideas on writing your own cover letter.
Cover Letter Template
The first section of your cover letter should include information on how the employer can contact you.
If you have contact information for the employer, include that. Otherwise, just list your information.
Your Contact Information
Your City, State, Zip Code
Your Phone Number
Your Email Address
Employer Contact Information
City, State, Zip Code
Body of Cover Letter
The body of your cover letter lets the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow-up.
The first paragraph of your letter should include information on why you are writing. Mention the position you are applying for. Include the name of a mutual contact, if you have one. Be clear and concise regarding your request. Your goal is to convince the reader that they should grant the interview or appointment you requested in the first paragraph.
The next section of your cover letter should describe what you have to offer the employer. Make strong connections between your abilities and the employer's needs. Mention specifically how your skills and experience match the job you are applying for. Remember, you are interpreting your resume, not repeating it. Try to support each statement you make with a specific piece of evidence. Use several shorter paragraphs or bullets rather than one large block of text so that your letter is easy to read.
Conclude your cover letter by thanking the employer for considering you for the position. Include information on how you will follow up.
State that you will do so and indicate when (one week's time is typical).
Handwritten Signature (for a hard copy letter)
Create a Personal Cover Letter Template
Microsoft Word Cover Letter Templates
Microsoft Word cover letter templates are available for a variety of circumstances. Add your personal information to the template to create cover letters you can use for a variety of types of job applications.
Google Docs Cover Letter Templates
Like Microsoft Word, Google Docs offers a variety of professional letter templates that you can use when writing your cover letter. Just fill in the template with your personal information, and save the document in your account.
Email Cover Letter Template
Email cover letters have a slightly different format than other cover letters.
For example, in an email cover letter, you put your contact information at the bottom of the letter, not at the top. You also do not include the employer’s contact information or the date at the top.
Just like any other cover letter, it is useful to look at a template when writing an email cover letter. Read here for an email cover letter template.
Related Articles: Tips for Using a Cover Letter Template | Sample Cover Letters | Top 10 Cover Letter Writing Tips | Email Cover Letters
Free Cover Letter Templates for Microsoft Word
A good cover letter can mean the difference between catching the hiring manager’s attention and languishing in job search limbo. But many job seekers find it hard to stare down that blank page. How do you summarize your most important qualifications in way that makes it clear that you’re the best candidate for the job?
Cover letter templates can help. A template will give you a "fill in the blank" format you can use to create your own letter to send with your resume when you apply for a job.
It will save you a few steps and help you structure your letter in a professional way.
Free Microsoft cover letter templates are available online from Microsoft Office Online, as a download for Microsoft Word users, or are available within your Word program, to use to create cover letters for jobs. Note that not all templates may work with all versions of Word, so check before you download. There will be a message next to the download button advising if there are restrictions.
Not a Microsoft user? Google Docs also has free template samples available for letters and resumes. Using any of these templates can help you to feel confident that you are properly writing and formatting your cover letter.
Free Microsoft Word Cover Letter Templates
There are a variety of templates available for Microsoft Word. Template options include general cover letters and both job- and career-specific cover letter samples.
For example, there are cover letter templates for professionals, temporary workers, and candidates who are sending in their resumes unsolicited.
Microsoft Word also offers a variety of different cover letter template designs, with resume templates to match. Note that if you choose one of these fancier template designs, you’ll want to choose a resume template to match.
It’s important to be consistent in your application materials, whether it’s matching your cover letter to your resume or choosing a font or format. Ideally, your experience should stand out to the hiring manager, not your stylistic choices.
To Access Cover Letters From Your Computer:
Open Microsoft Word, then click on:
Then, search for online templates by typing your keywords (e.g., “cover letter”) in the field provided.
How to Access the Microsoft Cover Letter Templates
If you don’t own a copy of Microsoft Office or a subscription to Microsoft 365, you can still access cover letter templates via Microsoft Office Online. These templates are free and editable online.
Visit the Microsoft Cover Letter Templates website, browse the cover letter templates, then click on the title to preview the sample. You'll need to sign up for a free account to edit the document.
Once you find a template you like, click Edit In Browser, then follow the instructions to customize and save your cover letter.
There are also sets, which include matching resumes and cover letters, available to use.
Use the Template to Create a Customized Cover Letter
Once you have downloaded or opened a cover letter template file, type over the text in the file to create your own, personalized cover letter.
The template will include all the relevant information that you need to include in your document. Simply change the generic version to include your personal and professional information.
It's a good idea to include additional details about your qualifications and experience. Take the time to match your qualifications to the job description. Include keywords related to your skills and achievements.
To customize your cover letter further, look for a contact person at the company, ideally the hiring manager or HR contact, and address the letter to this person. If you have an employee contact at the company who is willing to refer you, be sure to mention them as soon as possible in the cover letter. Employee referrals carry a lot of weight with hiring managers.
Double-check to make sure there is none of the template information left in your final saved version.
Carefully proofread for grammar and typographical errors before saving and sending your cover letter.
To avoid sending a blank template or the wrong version of your cover letter, choose a file name that’s easy to remember. It should always include your name, and may also contain the name of the position to which you’re applying. Avoid version numbers and cutesy nicknames.
More Templates for Resumes and Letters
More Microsoft Letter Templates
Microsoft letter templates are available as a free download for Microsoft Word users or are available within your Word program, to use to create a variety of letters. There are letter templates for cover letters, resignation letters, reference letters, thank you letters, interview letters, and a variety of business letters.
Microsoft Word Resume Templates
Microsoft resume templates are available as a free download for Microsoft Word users to use to create a resume. Microsoft Word resume options include basic resumes, job-specific resumes, and career-specific resumes.